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Showing just how ::coughs:: (fill in preferred choice of word) I am
In March I made a post on prompting stories and discovered (much to my relief) that there are other people as, if not even more, anal organised than I am (waves to bjjones, who might be the only person who can understand why I do this).

Following on from some comments made on my more recent update on Fannish New Year's Resolutions Post, I decided to list the stages I go through once a story is ready for posting/has been posted.

It's quite scary.

Cut for those who really have no interest in my strange habits.

aingeal8c and toby_white_wolf, I suspect you might need to go and lie down in a darkened room after you've read this.

1. Post - the story to the fandom specific community or story-type specific community (e.g ncis_gibbsducky, rare_pair, muncle, the_safehouse, ds_closet, journalfiction).

2. Post - the link to the story (or the story if the particular community rules deem it to be thus) to the relevant Fanfic Challenge Community.

3. Update relevant Challenge Word File (example shown in the aforementioned post from March).
- Change story title colour from 'Prompted Finished Stories' to 'Prompted Posted Stories' and update the relevant numbers showing how the number of stories at each 'stage'.

4. Update relevant Challenge Excel Table.
- Title; date of posting; prompt used; rating; word count (which then automatically updates the cumulative word count).

5. Update Yearly Word Count Excel Table.
- Title; date of posting; pairing; rating; word count (which then automatically updates the cumulative word count).

6. Update Stories By Fandom Excel Table.
- Title; genre; other information (i.e. if it's a sequel, or crossover); word count  (which then automatically updates the cumulative word count).

7. Update Stories By Genre Excel Table.
- Fandom; genre of story. Cumulative totals then automatically updates.

8. Update - My Stories - Alphabetical.

9. Update - My Stories - By Genre.

10. Update - My Fanfic Challenges - Master Table.

11. Update - The relevant Fanfic Challenge Table on LJ.

12. Update - My Fanfic By Year Meme.

13. Update - My monthly fanfic links post to nakeisha.

14. Update - If the story is Gibbs/Ducky ncis_gibbsducky's monthly story links post.

15. Update - As appropriate any other monthly story links posts (e.g. rare_pair, _duckaholics_).

16a. Move individual story folder on my computer.
- From
Name of Fandom Folder - My Stories - Edited
- To
Name of Fandom Folder - My Stories - Posted

16b. Also copy the final version of the story.
- To
Fanfic (Final Versions) Name of Fandom Folder

17. Update - Partners Forever.


Hey, it works for me and it actually doesn't take as long as the above list might imply, especially if I happen to have posted more than one story at a time, as I can multi-update.

And yes, I do have a logical reason for having four separate Excel Spreadsheets (overall, not per challenge) as well as a separate Word File for each challenge. Really, I do.

Tags: , ,
Current Mood: embarrassed embarrassed

88 Notes or Leave A Note
From: writeslikeyoda Date: 3rd September 2007 12:19 (UTC) (Link)
See icon above...
nakeisha From: nakeisha Date: 3rd September 2007 12:20 (UTC) (Link)

*Offers a restorative whisky*
ptyx From: ptyx Date: 3rd September 2007 12:22 (UTC) (Link)
OMG, is your ascendant Virgo, like mine? Because all this organisation is NOT one of Gemini's virtues...
nakeisha From: nakeisha Date: 3rd September 2007 12:27 (UTC) (Link)
Hmmm. I honestly don't know - how do I find that out.

It's a trait I've had right from childhood, according to Mother.
sharpiesgal From: sharpiesgal Date: 3rd September 2007 12:26 (UTC) (Link)
I'm with White.

The best I have managed to do is set up separate spreadsheets for my challenges.

Five offers his sympathies to his brother.

*scritches Six's ears*

*hugs you*

*goes off to darkened room with bottle of good stuff*
nakeisha From: nakeisha Date: 3rd September 2007 12:29 (UTC) (Link)
The darkened room is going to have a lot of occupants. *Hands over whisky for you too*

And spreadsheets are very good.

Six actually enjoys it :-)

*Offers carrots for Five*

*Hugs you*
aingeal8c From: aingeal8c Date: 3rd September 2007 12:28 (UTC) (Link)
I do not have an icon to express my boggling. I really feel I need one.

I do like 3 of those steps? Maybe? Kinda...ish if I remember.


*boggles some more*


I'm okay!

I'm off to have a lie down.

nakeisha From: nakeisha Date: 3rd September 2007 12:31 (UTC) (Link)

*Giggles* Now a boggling icon would be good.

(If it's worked, you should see something that might fit the bill by the subject line (I've never clicked on that before, so . . .)

Ooh, which three?

I hope you had something soft to fall onto.

Happy darkened room resting.

toomuchfandom From: toomuchfandom Date: 3rd September 2007 12:31 (UTC) (Link)
Holy Camel!

I just post the story where I need to, and save it in a folder on my HD saying "not yet updated website stuff" and when I feel like updating my website, I use that folder to update my website and then move the fic to the appropriate folder (fanfics->2007).

And even if I would stick around long enough to do challenges... I'd make a seperate folder for that, make a html file of the table and link from there.

*pets Nikki's brain*
nakeisha From: nakeisha Date: 3rd September 2007 13:58 (UTC) (Link)

That's a good system, and just as effective as mine when it comes down to it :-)

My brain thanks you.
solo From: solo Date: 3rd September 2007 13:40 (UTC) (Link)
Ah, but do you make charts of your interim word counts? ;-)
nakeisha From: nakeisha Date: 3rd September 2007 13:59 (UTC) (Link)
No, but then I'm not writing an epic like your good self :-)

Dare I ask, how's the kitchen?
vysila From: vysila Date: 3rd September 2007 14:16 (UTC) (Link)


With as many stories as you write, that's a full time job! (Although I kind of like the idea of a spreadsheet to keep track of word count.)
nakeisha From: nakeisha Date: 3rd September 2007 14:58 (UTC) (Link)

Re: Whoa!


Yes, it does seem like it sometimes :-)

The spreadsheets are good - nothing like the hard work being done for you.
starwatcher307 From: starwatcher307 Date: 3rd September 2007 15:05 (UTC) (Link)


...considering the number of fandoms you write in, communities and/or challenges you write for, and the sheer volume of your output... that sounds very sensible. Those of us who write only one story every couple of months (or every three or four months) don't need to be so organized.

I should take a page from your book -- my latest story is in my fandom journal, but not yet in my fic journal, nor announced on the lists or archive. Shame on me.
nakeisha From: nakeisha Date: 3rd September 2007 15:20 (UTC) (Link)

Re: Actually...

I hadn't thought of it in those terms - thank you. And yes, it's true really, especially the number of challenges!

:-) Happy announcing.
inamac From: inamac Date: 3rd September 2007 15:10 (UTC) (Link)
You forgot the 'back up all my files' step ;-)

I dearly wish I had a record somewhere of all my fics. I know there are paper copies of everything somewhere in the study, but beyond that...
nakeisha From: nakeisha Date: 3rd September 2007 15:23 (UTC) (Link)
That happens automatically each day :-) I have a wonderful synchronisation program that I use between my PC and laptop and external HD. But as I don't physically (now it's set up) have to do anything, I don't count that :-)

I started to keep the alphabetical list when the meme was going around over a year ago and it's been very useful.
strainconductor From: strainconductor Date: 3rd September 2007 15:30 (UTC) (Link)
Oh wow! Well it makes sense as you write so many ficcys, and I think it's amazing that you keep yourself so organized!

Wows xD
nakeisha From: nakeisha Date: 3rd September 2007 15:52 (UTC) (Link)
:-) I think it stems partly from the fact that when I worked, I always had jobs that involved being able to do more than one thing (often several) at the same time and not mess up or lose track. And to be able to switch 'hats' mid-sentence almost :-) And to be able to do that, you have to be organised, even if it's only in your mind.

And as I said to someone above, Mother says it's something that I always was from toddler-hood. So . . .

I guess it's second nature now. But even I hadn't realised quite how many steps I went through, until I set it out - I just do it.
doylebaby From: doylebaby Date: 3rd September 2007 16:28 (UTC) (Link)
*giggles* I love it when you do that - tell us what you're doing and what lists, files, folders etc you use!

I've got one folder in which the stories I work on are kept.
Then they go to the Ready For Beta folder.
Then to the Ready For Posting folder.
Then to the Posted folder.

I'm sure it's ever so helpful that I've got one fandom and mainly one pairing I'm writing...

*hugs you*
nakeisha From: nakeisha Date: 4th September 2007 10:04 (UTC) (Link)
I thought you'd be interested in this. I know that you like lists.

And I'm so glad that you enjoy my posts.

I love learning about how other people work too - I like your system, it's nice and clean and simple.

periwinkle27 From: periwinkle27 Date: 3rd September 2007 19:01 (UTC) (Link)
I love lists and spreadsheets myself, so this doesn't seem at all odd to me. I have three going for my zines (authors, progress of each story, progress of zines)

When I got engaged, the first thing Mum did was buy a five-pocket folder for planning. So it runs in the family. Or at least I had thought so until I produced two children who are so disorganized. You would think that even if it wasn't genetically bred that they would get it from the environment. It drives me crazy.

nakeisha From: nakeisha Date: 4th September 2007 10:06 (UTC) (Link)
I'm glad to hear there are other spreadsheet fiends about.

Ah, now my organisational thing doesn't run in our family. My mother isn't the most organised person in the world. Having said that she was at work, but it never really (well not to the extent I am) passed over into her outside of work life. I shudder when I ever get my hands on her computer.
honeybearbee From: honeybearbee Date: 3rd September 2007 19:18 (UTC) (Link)
Wow. That's way more organized that I could be. I should be like that, but I can't bring myself to.
nakeisha From: nakeisha Date: 4th September 2007 10:07 (UTC) (Link)
I think some people would think this is OTT, but it works for me, and that's all that matters. As with you.
kalliekat From: kalliekat Date: 3rd September 2007 22:24 (UTC) (Link)
hummmmmph. thinks about going to lie in darkened room but decides it's too crowded. decides instead to dig large hole in garden and lay in it pulling earth in on top. as good as darkened room. so, okay, my stories are few and far between, but i know exactly where they are. they're somewhere on my computer. not necessarily together, in fact not together. but they are somewhere. on my computer. did i mention i know exactly where they are? more or less. in word. somewhere. my documents i think. probably. oh how i would like to be organised. not that i'm not organised exactly, you know, i do know where things are..... somewhere in my house.....and comparitevly speaking that's a very very small area when looking at the universe. ok. shutting up now. pulls more earth into darkened room in garden. *grins* how nice to have an organised friend. oh yes, i found your belated birthday card yesterday, which i had to send to you two days after your birthday but i put it somewhere for safety..... in the house.....yes that house.....sighs.
nakeisha From: nakeisha Date: 4th September 2007 10:09 (UTC) (Link)
I think the darkened room has got a tad full :-)

*Whimpers at* 'Somewhere on my computer' - Now I need to find a darkened room to lie down in :-))))))

*Giggles* You argue a good case, though.

*Hugs you*
(Deleted comment)
nakeisha From: nakeisha Date: 4th September 2007 10:03 (UTC) (Link)

Thank you.

I do love the way my lovely friends stick to the word 'organised' rather than 'anal' :-)

Of course you may add it to your memories. I'm chuffed that you'd want to.

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